Communicating in the Omniverse - Microsoft Teams Setup

Communicating in the Omniverse - Microsoft Teams Setup

You need to have Microsoft Authenticator (MFA) installed and set up on your mobile device before installing and downloading Microsoft Teams. If you haven't installed and set up MFA, please visit this article first MFA- Installing & Setting up Microsoft Authenticator (MFA) & Setting Permissions.
This article will assist you in downloading and installing Microsoft Teams, the most common communication form we have here at Omni. 

Install & Download MS Teams

Step 1: Open the Microsoft Teams Desktop Downloader

Click on the Microsoft Teams Desktop Downloader Link above and select the Download Teams for work or school option. 




Step 2: Open Teams

Open your Windows File Explorer and click on the Downloads option; then select the Microsoft Teams icon. This will automatically start the installation process for Microsoft Teams, this may take up to 5 minutes.




Logging into Teams

Step 1: Enter your Email

Enter your Omni GBA Email Address on the Sign in screen through Teams; then click the Next option.


Step 2: Enter your Omni SSO Password

On the Enter Password Screen enter your Omni SSO Password; this is the same password that is used for MFA. 



Step 3: 








Using Teams

So you've installed Teams and you're ready to start using it. Teams is a powerful collaboration platform that offers a variety of features to help teams communicate, collaborate, and stay organized. Here's a brief tutorial on the many ways you can use it:

Chat

Teams allows you to chat with individuals or groups within your organization. You can send text messages, emojis, GIFs, and even attach files directly in the chat. To start a chat, simply click on the "Chat" tab on the left sidebar and select the person or group you want to chat with. Type your message in the chat box at the bottom and hit enter to send. You can also attach files, add emojis, and format your messages using the toolbar options.

Meetings

Teams makes it easy to schedule and join virtual meetings. You can host audio, video, and web conferences with your team members, whether they're in the same office or working remotely. To schedule a meeting, click on the "Calendar" tab and select "New meeting." Fill in the meeting details such as title, date, time, and attendees, then click "Send" to invite participants. To join a meeting, simply click on the meeting link or join directly from the calendar tab at the scheduled time.

Channels

Channels are dedicated spaces within a team to organize conversations and files around specific topics or projects. You can create channels for departments, projects, or any other purpose to keep discussions focused and organized. To create a new channel, click on the "Teams" tab, then select the team where you want to create the channel. Click on the ellipsis (...) next to the team name, and choose "Add channel." Give your channel a name and description, then click "Add" to create it. You can then start conversations and share files within the channel.

File Sharing

Teams integrates with Microsoft Office 365, allowing you to share and collaborate on files in real-time using applications like Word, Excel, and PowerPoint. You can access and edit documents directly within Teams without switching between different tools. To share a file, click on the "Files" tab within a chat or channel, then click "Upload" to select a file from your computer or choose from your existing files. Once uploaded, you can click on the file to open, edit, or share it with others.

Integration with Apps and Services

Teams integrates with a wide range of third-party apps and services, such as Trello, Asana, and GitHub, allowing you to bring all your favorite tools into one centralized location. You can add tabs for these apps in your channels to streamline workflows and access information easily. To add an app or service, click on the "+" icon next to the tabs in a channel and select the app you want to add from the list of available options. Follow the prompts to configure the app and add it to your channel as a tab.

Collaborative Editing

Teams supports collaborative editing in real-time, allowing multiple team members to work on documents simultaneously. This feature is particularly useful for brainstorming sessions, project planning, and document reviews. To collaborate on a document, click on the "Files" tab within a chat or channel and select the document you want to edit. Click on the ellipsis (...) next to the file name and choose "Open in SharePoint" or "Open in Desktop app" to start editing. Your changes will be synced in real-time with other collaborators.

@Mentions and Notifications

You can use @mentions to get someone's attention in a chat or channel. Teams also provides customizable notifications, so you can stay informed about important updates and messages without being overwhelmed by constant alerts. To mention someone in a chat or channel, simply type "@" followed by their name and select them from the list of suggestions. They will receive a notification highlighting the message directed to them. You can customize your notification settings by clicking on your profile picture and selecting "Settings" > "Notifications."

Search and Filter

Teams offers robust search capabilities, allowing you to quickly find messages, files, and other content across your teams and channels. You can also filter search results by type, date, and other criteria to narrow down your results. To search for content, click on the search bar at the top of the Teams app and enter your search query. You can filter search results by type (messages, files, people) and use additional filters to refine your search criteria.

Mobile Apps

Teams is available on mobile devices, allowing you to stay connected and productive while on the go. You can access all the same features as the desktop version, including chat, meetings, and file sharing. To use Teams on your mobile device, download the Microsoft Teams app from the App Store (iOS) or Google Play Store (Android). Sign in with your Microsoft account or organizational account to access your teams, chats, and meetings on the go.

Security and Compliance

Teams provides enterprise-grade security features, including data encryption, multi-factor authentication, and compliance with industry regulations such as GDPR and HIPAA. You can also set up data loss prevention policies to protect sensitive information. Teams provides built-in security features such as data encryption, multi-factor authentication, and compliance with industry regulations. You can configure security settings and compliance policies from the Microsoft 365 admin center to meet your organization's specific requirements.




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